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written communication

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Written Communication

The main purpose of any report is to communicate and share information to its desired audience . That is why it is of great importance that the reports made are effective . Reports are are effective if the audience accepts and interprets the information as intended by the sender Therefore it is necessary that we know our audience and to use appropriate words for our desired audience

We should put ourselves in our audience 's shoe . The words we use should have the same meaning for our audience

in to share information in the most sufficient way and to avoid misconception or misunderstanding on the part of the of our audience . Most miscommunication occurs because of the differences in word meanings . Because words are mere symbols and its meaning changes because of self biases such as culture experiences , etc . Therefore we should know details about our target audience age , gender , profession /source of income , position and the likes , in to find the appropriate words to use . Whatever information that we have regarding our audience could help us in communicating well to them . We should remember that the main purpose of our report is to communicate with our audience and not to show up to people especially to our target audience . We should present clear and

As a member of the audience I will appreciate reports wherein I will be able to connect with the writer or speaker . I will definitely be bored in reports that I cannot relate myself . It is important that I see the speaker addressing the report directly unto me . Also it is my interest that I understand the speaker . They should use simple and concise words as much as possible and the reports should be clear and well prepared Another factor is the speakers tone and the way that he or she delivers the message . Of course the audience will know if the speaker is ready and prepared or if he or she prepares the report without sufficient time . Of course for oral reports , the speaker should be fluent and full of confidence on his or her report . Also I will be interested in reports that are well planned and done and are systematically arrange . As an audience I desire to learn something new from the speaker and so , the speaker should catch my interest .Reference

Gump , J (2001 . Written communication : choosing words wisely . Retrieved August 6 , 2006 from http /www .english .eku .edu /wisewords /specific .htm...

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