Writing Effective Communications

Student Name

Professor

Class

Date Phoenix Advertising

Memo

To : Executive Team

From : Your Name , Vice President of Human Resources

CC : Gregory Forest , President

Date : January 17 , 2008

Re : Employee policy revisions

As you know , the Roanoke branch of Phoenix Advertising is currently understaffed and facing an employee morale problem . It is my belief that this low staffing level is contributing to the problems we currently face as far as work load , work production , and customer satisfaction Our salary and benefits package may need to be

overhauled to attract top talent and remain competitive . Morale is also an issue that must be addressed immediately . We cannot afford to lose any more employees at the risk of being unable to meet current slipped , so , too , has the quality of the work being outputted by these staff members . This would explain the customer complaints which have recently come to my attention . At issue , also , is the policy of our past art director and several current account executives to change the designers ' and copy ' work at will without prior consultation causing the creative staff members to feel their creative efforts are being undermined

As we are approaching the end of our third quarter , I am sure all of you realize how important it is to achieve the financial goals set forth by the division headquarters . We cannot afford to lose further business nor employees , to competing firms

Our immediate need is to put in place a competitive compensation package for future hires . Once that is in place , we can then replace the art director and account executive in to once again be fully staffed Our second need will be to address possible solutions to the morale problem in current employees and develop an appropriate incentive plan to reimburse their overtime hours . And lastly , a policy needs to be added to our employee handbook regarding respecting the creative works of our graphics staff

In to accomplish these tasks , I will need your input . From Art Brown , I will need an accounting of all overtime hours worked by the graphic designers and copyin your department . From Ann Hathaway I will need a graph showing the number of s brought in by the sales team , to whom each was assigned , and the timeline in which the client expected the finished work . As well , I need each department head to perform an informal survey of benefits packages at competing firms You may include any comments relevant to these matters in addition to your reports

Email your respective reports and accompanying comments to me by the close of business next Thursday . If you have any concerns or questions about completing this project in a timely manner , see me in my office immediately

Thank you for your cooperation . I look forward to resolving these matters in a timely and professional manner Email

From : YourName phoenixadvertising .com

To : GaryHarper phoenixadvertising .com

Subject : Past Year Payroll and Compensation Policy Guidelines

Dear Gary

As you may be...