Work-Related Incident

MEMORANDUM

Date : April 1 , 2008

To : All employees

From : Supervisor

RE : Excessive Use of Common Printer

Last week , the Supply Manager reported a sudden increase in the utilization of office and ink of the common printer . However based on the central data , work loads have not increased so surprisingly the upsurge in the use of the common printer is not work-related . Many non-work-related printed documents were recovered from the printer area More so , there were a lot of s wasted and scattered all over the mentioned area . In addition

, the frequency of refilling the ink cartridge have also doubled . These are the main concerns that are needed to be addressed to conserve and maximize office supplies

Causes of Excessive Use of Common Printer

Based on the investigation conducted , the following were deemed the causes of excessive use of common printer

Most of the employees have used the printer to print personal s

Many of the printed have large dark fonts and colored graphics

Since printing is a free service , many employees take advantage of this feature by printing in bulk to save money on their part

Effects of Excessive Use of Common Printer

Because of the misuse of the common printer , the following are the consequences

Wastage of office

Rapid decrease of ink levels of printer cartridges

Frequent occurrence of jam and printer jam due to the bulk of printer jobs that can interfere in the work flow in the workplace

Additional cost for the budget of supplies

Cluttered printer area that negatively affects the ergonomics of the workplace

Recommendations to Stop the Excessive Use of Common Printer

The following are suggested to lessen and even eliminate the excessive use of common printer

Print only materials needed for work

Printing of personal s should be banned

When printing , make sure that the a should be maximized . The length , font size and quality of printing should always be taken in consideration when printing to prevent the excessive use of

Scrap s should be recycled

There should be a central monitoring station that will regulate the printing in the whole office to prevent abuse...