W4 Team D Communication Plan Outline
/ Open House Every two months Project Team 2 X X Communication Team Workshop To enhance team cohesiveness and communication Workshop As per need OCM team / Change Champion 3 X X X OCM / People Issues Meeting To understand address People issues faced by the team Focus Group Meeting As per need Change Champion / PM Team 4 X X X X Project Communication To reinforce project vision / mission and benefits 1 . Newsletter 2 . Posters 3 . Chronicle 4 Meeting Continuous PM Team / OCM Team 5 X X X Change Control Board Discussion

and approval of Change Request Meeting As per need PM Team
6 X X Project Updates Project Status Update Discussion Meeting Weekly PM Team
7 X X Track 1
follow up Conversion Mapping / Delivery issues Meeting Weekly Team Member / PM Team
8 X X Track 2
Follow up Net Integration Update Discussion Meeting Weekly Team Member / PM Team
9 X Sales Force Issue Regular reporting on software and conversion reported issues 1 Meeting
2 Email Weekly PM Team
10 X X Internal Development Activity Tracking and Monitoring of internal development Activity Meeting Weekly PM Team
11 X Change Request Discussion Discussion and clarification of Policy Change Request Meeting As needed Team Member
12 X X X X Executive Steering Committee meeting Project status update to Full Exec and Core team Meeting Monthly PM Team
13 X Executive Update Meeting Project status update Meeting Weekly Executive
14 X Budget Meeting Monitoring Tracking Project Budget Meeting Monthly Project Manager Project Sponsor 16 IS Management Update Meeting Project Status update to IS Team Managers Meeting Weekly PM Team
17 X X X X X OCM Meeting OCM Status Update Meeting As per need OCM Team
18 X X X Transformation team Meeting Project Status Update Issue Discussion Meeting Monthly Change Champion
19 X Project...





