W4 Team D Communication Plan Outline

/ Open House Every two months Project Team

2 X X Communication Team Workshop To enhance team cohesiveness and communication Workshop As per need OCM team / Change Champion

3 X X X OCM / People Issues Meeting To understand address People issues faced by the team Focus Group Meeting As per need Change Champion / PM Team

4 X X X X Project Communication To reinforce project vision / mission and benefits 1 . Newsletter

2 . Posters

3 . Chronicle

4 Meeting Continuous PM Team / OCM Team

5 X X X Change Control Board Discussion

and approval of Change Request Meeting As per need PM Team

6 X X Project Updates Project Status Update Discussion Meeting Weekly PM Team

7 X X Track 1

follow up Conversion Mapping / Delivery issues Meeting Weekly Team Member / PM Team

8 X X Track 2

Follow up Net Integration Update Discussion Meeting Weekly Team Member / PM Team

9 X Sales Force Issue Regular reporting on software and conversion reported issues 1 Meeting

2 Email Weekly PM Team

10 X X Internal Development Activity Tracking and Monitoring of internal development Activity Meeting Weekly PM Team

11 X Change Request Discussion Discussion and clarification of Policy Change Request Meeting As needed Team Member

12 X X X X Executive Steering Committee meeting Project status update to Full Exec and Core team Meeting Monthly PM Team

13 X Executive Update Meeting Project status update Meeting Weekly Executive

14 X Budget Meeting Monitoring Tracking Project Budget Meeting Monthly Project Manager Project Sponsor 16 IS Management Update Meeting Project Status update to IS Team Managers Meeting Weekly PM Team

17 X X X X X OCM Meeting OCM Status Update Meeting As per need OCM Team

18 X X X Transformation team Meeting Project Status Update Issue Discussion Meeting Monthly Change Champion

19 X Project...