IT Usage Policy

IT Usage Policy

Key Issues

Base on the manager 's checklist , not all key issues are covered by the proposed IT Usage Policy . Although there is already a statement making clear the need for an IT usage policy (stated in the introduction , it is suggested that the words and follow the guidelines set forth in this IT usage policy ' be added at the end of second paragraph of introduction to give emphasis to compliance

To make it clear that employees including part time workers , temps and contractors are covered by the

policy , they are inserted at the first sentence of the second paragraph of the introduction (e .g . This policy applies to all members of the University community , its employees , part-time workers , temps and contractors . This also includes

There is somehow a slight difference between virtual campus and physical campus when it comes to privacy , access and security . An individual who attempts to violate these three items in the physical campus will have to exert greater effort and must be physically present in the place where these violations would take place . In the case of the virtual campus , the perpetrator can commit violations with less effort eat the comfort of an airconditioned computer room and possible in a place far away from the physical campus . It is suggested that the phrase except on the rules on privacy , access and security ' be inserted at the first paragraph of the guiding principles . If this is considered , it follows that the next sentence that says There is nothing speciat ' will have to be omitted

The use of unauthorized or pirated software is not specifically provided in the proposed IT Usage Policy . This is however covered in the general laws about copyright and trademark . theless , it is suggested that this be given emphasize to avoid any legal complications if in case a member of the University community violate this provision in the future The law on privacy in the proposed IT Usage Policy does not include prohibition on employee monitoring , including e-mail , wiretapping and /or eavesdropping on phone conversations , computer monitoring , and surveillance by video . It could be covered in the privacy provision in the general laws but the proposal can also contain this prohibition

The prohibition on the use of resources other than `official use contained in the `resource limits ' of the proposal is too general Inappropriate use of IT resources such as nonbusiness related Web surfing , sending and receiving of nonbusiness related e-mail , and use of computers for personal consumption should be specifically provided in the proposed IT Usage Policy

There is no mention about corporate firewall in the proposal but the University can install this software in the system without having to mention it in the usage policy . Corporate firewall is necessary for the University to achieve problem that adjusts with business requirements and doesn 't have to be replaced everytime an upgraded system comes out in the market (Smoothwall 2006

Enforcement

The following minimal revision in the enforcement policy is...