Organizational Change in Procurement Operations

Running Head : ORGANIZATION CHANGE IN PROCUREMENT OPERATIONS

Organizational Change in Procurement Operations

Name

University

Lecturer

Course

Organizational Change in Procurement Operations

Change in the structure of an organization is the first step towards the change in thinking practice and delivery of services to promote amiable relationship with customers . Change in the system of an organization both technological and HR , provide reward and recognition , recruitment and retention , appraisal and development and so on . Changes in the processes adopted by an organization are focused on generating maximized outputs and

providing the best customer services . Among the above three changes , process change , brought about by a more holistic view of organizational operations , can cut across structural boundaries such as departments and simplify day to day tasks (Trimmers , 2003 E-procurement based on strategic sourcing is an institutional electronic recruitment process that involves re-valuation and constant improvement of the purchasing activities of the institution

As a process change , E-Procurement also known as suppliers exchange , is the business to customer (university ) purchase of supplies and services through the internet and gathering required data through Information and networking systems such as electronic data inter-change . Strategic sourcing involves re-assessment of an institution 's current spend and supply market followed by development and implementation of a new supply structure . The results are examined and the process is cyclic (Iles and Sutherland , 2001

Problem Definition and Solution

Procurement is the process of acquiring goods or services at the best possible the right time in the right place for the direct benefit of governments corporations , universities or individuals via a contract . The procurement process of any successful and top ranking university involves formation of numerous committees and co-ordination of their activities (Makgill , 2004

Buyers are assigned management of specific commodities and consultants are recruited for strategic sourcing . Kotter 's 8 steps of organizational change are applied to enhance the integrity and effectiveness of the organization . An invitation to negotiation (ITN ) based purchase policy is formed . Consequently , the focus on the systematic nature of the organization and an e-procurement strategy is invoked to improve the effectiveness of the organization , its processes and the productivity of the employees (Iles and Sutherland , 2001

Real time Scenario

Working as a lecturer in a well reputed university (name withheld , I have come across the word procurement without knowing its actual meaning at that time . The university operates a website featuring online staff recruitment , student attendance and grade maintenance and pay calculations for staff . The software is installed in all computers at departmental schools , staff rooms , libraries and laboratories . Staff recruitment is facilitated by the dispatch of interview letters online conduction of interview by a separate interview board on specified dates and posting of results by email and letters

Attendance records of all students are updated on a day to day basis Every month , assignments are given and grades are updated . Monthly salaries are calculated and accredited to staff accounts . The management committee issues request for quotations to various dealers for purchase of new equipments . The committee...