Computer Information System

In the era of drastic scientific innovations and technological findings people have invented new solutions to quicken and improve information exchange and communication process in general . Modern office automation and group collaboration software increase productivity and are easy-to-use programs that have become not only a luxury but also irreplaceable device in today 's offices . Regardless of the fact of their indispensability these office mechanization facilities are characterized by both advantages and disadvantages

The history of office automation and group collaboration software started in 1989 when a package of Notes was developed

at Lotus Development Corporation . It was the software that contained functions that are now available via Internet , instant messengers , telephone , etc As the type writer and the copy machine are no longer in use in our company and have been replaced by fax-machines , telephones , and computers equipped with all necessary functions to satisfy the needs of an ordinary office worker , office automation translates information into electronic form by means of which people manage financial documentation earnings reports , securities , etc . Modern office automation includes the following activities

Data storage

Data exchange , and

Data management

Data storage implies the most popular and important aspect of office automation called word processing , which is referred to as entering the data (text ) into the computer using keyboard . Modern word processing programs such as Microsoft Office comprise key functions that allow users to select necessary fonts , sizes , images , layout features , and margins to ensure the best quality of the text document

Image handling system is another part of office automation software . Its primary distinguishing feature is that it treats graphic data such as images , tables , graphs , and photos as one object while word processing software is created or edited gradually inputting /deleting symbols in the word document . Our organization uses visual information rather frequently during various presentations and conferences . PowerPoint presentations simplify explanation and interpretation processes providing viewers with clarity and precision on the . All kinds of tables and charts come in use when financial reports or other necessary issues are discussed and require additional details

Data exchange plays a significant role in office daily activity as in ensures quick and operative information distribution guaranteeing all-in-one suit : sending , transferring , receiving , and reporting on delivery . Instant messengers and electronic mail provide examples of office appliances that manage and implement inner-office communication Also such software allows to download programs and s from other users ' PCs connected to one common network . Modern progress has reached the point where one single machine /software is now able to print , fax copy , and scan required information and documents

Electronic data management systems maintain office activity through electronic scheduling and task management systems . This denotes that not only freelancers are now able to work from home , but also physical managers may now control and run their business with the help of office automation systems while being away from the office

Office automation functions properly and effectively only when operated by people . Therefore , human factor is extremely important when talking about the...