CONTEMPORARY BUSINESS COMMUNICATION

Written Communication

Communication is the means by which we share information and meaning with one another in an attempt to gain a mutual understanding . In to make written communication effective we need to ensure that the writing is clear , easy to understand and free of grammatical and spelling error . A piece of writing will be effective if the person who reads it clearly understands the information presented and their understanding of the words recorded correlates with the message the writer intended to portray

When I complete a piece of writing I

try to ensure that the reader will understand the information I have recorded . In to test this I often read the writing aloud so that I can hear what it will sound like when someone else reads it . The majority of my written communication is completed on a computer word processing package . This is useful as it shows me if there are any grammatical errors in my written communication and I can also run a spell check to ensure there are no spelling mistakes . This makes effective written communication easier for me Another way in which I try to ensure my written work can be understood is by asking other people to read through it . If I am writing something that has an important purpose , such as a for a class or a letter I quite often ask a member of my family to check that the writing can be understood and the person reading it can gain the understanding I intended

I think that I can make my written communication even more effective by tailoring the information I write according to the person who will be reading it . Quite often I simply write down what I would like to say but do not modify the style I use to suit the audience . An email I send to a friend should use very different language and structure than a letter of complaint that I would write to a restaurant...