Business - See

Running Head : THREE STEPS IN WRITING

Three Steps in Writing (Name of Author (Name of University

For many people , the hardest part of writing is getting started . The thought of writing the first few words in the all-important lead sentence paralyzes many

In writing , the prewriting stage or planning involves posing key questions that your finished work must answer . Asking these questions can help you plan your writing . Firstly , what is the purpose ? Why are you writing it ? In a sentence or two , state the purpose of the Secondly , who is

the audience and what ate their needs and motivations Effective persuasion depends on your ability to identify and appeal to the recipients ' needs and motivations . Who are the readers - upper management , the board of directors , and your immediate supervisor Research your audience so that you know how to appeal to their self-interest . The client or other readers should understand clearly how they would benefit from your efforts . How do you catch the readers attention ? Once you have identified their needs , capture the reader 's attention by addressing their primary concern first . Do readers want to save time and money ? Increase profits ? Change procedures ? Are they motivated by prestige or convenience ? What results or outcomes would the reader like to have ? A proposal asks for some change , perhaps a new policy or procedure , or the solution to a problem . You job is to identify what outcomes the reader would like and then consider other outcomes the reader may have overlooked . If necessary , the author researches and limits the amount and length of writing . Correct spelling is not necessary at this stage

In the second step of the writing process , a pencil is placed on or fingers on the keyboard . The task is to start writing and keep it flowing . Forget about spelling , grammar , or punctuation at this point Do not try to make things perfect . Just write , let anything happen Present facts or ideas about the . Keep your paragraphs short Short paragraphs move the story along and cover the main points quickly while holding the reader 's interest . Keep the press release to one or two pages , unless the story is particularly newsworthy - such as a new heart transplant technique or the latest innovation in computer memory A concise release is more likely to be read and distributed

Aim for a conversational , journalistic style . Make your language lively and fresh . Most editors will simply delete complicated and highfaluting terminologies . Use quotes where you can . They add interest to a press release

The third step is finalizing the , which is completing . Read the first draft . Does it say what it is meant to say ? Is the message clear and complete ? Are the facts or events in the right ? Does the writing follow the plan established in the prewriting stage ? Concentrate on each word . Now correct grammar , spelling , and punctuation . Change what needs to be changed . If necessary , consult others for feedback Notice any satisfaction or...