Business Writing - Conveying Bad News Well

Letters Conveying Bad News Well

Letter turning down a job applicant

Dear _______

Thank you for your letter of application . We would like you to know that we have received many applications from very qualified applicants

We really appreciate your desire to join our company , but our job posting was very specific that applicants should have a BA in Communication Arts and a minimum work experience of three years in publications . We also indicated our preference for applicants with an expertise in Adobe Photoshop . While your degree met our criteria , it

is unfortunate that your work experience did not meet our requirements Moreover , the resume that you submitted did not indicate an expertise in Adobe Photoshop . We therefore have to reject your application

However , in case you just forgot to mention your expertise in Adobe Photoshop and are able to acquire additional work experience relating to our requirements , we would always be happy to reconsider your application . Anyway , your application letter will remain on our and will be reevaluated when new positions open . We wish you well in your job search

Sincerely (Source : Gerson and Gerson

Letter refusing funding for a community project

Dear ________

Thank you for your letter . As you can imagine , we are always receiving requests for funding from various organizations with similar needs and objectives like yours

We appreciate your funding requirements and we are prepared to place our resources at your disposal . Besides , your Community Service Work-Study Program ' falls right within the purview of our mandate . In addition being a nonprofit organization , you are certainly qualified to avail of our funding assistance . Unfortunately , you failed to meet our second criterion which requires us to assist only those students who are holding positions which directly benefit society . These positions should necessarily be in the fields of social services , education and literacy training , child care , welfare , and health care . We therefore regret that your request has to be turned down

However , we will definitely add you to our list of possible beneficiaries . If you will need our support in the future to assist students who are holding positions that directly benefit society , we will be very happy to extend our help . In the meantime , we hope that you obtain your funding requirements from other sources

Sincerely

Works Cited

Gerson , Sharon , J . and Gerson , Steven M . Technical Writing Process and Product (5th ed

Columbus OH : Pearson-Prentice Hall , 2006

Haas Center for Public Service , Stanford University . Information Application Materials for

Community Organizations . 30 September 2008...